Description

Purpose of the job

Six Month Fixed Term contract (with potential to extend/go perm)

The Community Outreach Administrator provides vital administration and logistical support to ensure the smooth planning, co-ordination, and delivery of Community Outreach activities. This role is central to maintaining efficient operations of the Appealer programme; ensuring that all appeals, resources, logistics, and communications run seamlessly. The post holder will act as a point of contact for logistics, scheduling, and administrative processes that enable effective community engagement and mission delivery as well as support the broader functions of Community Outreach Team and the Scottish Office.

You will provide support to the Head of Operations in Scotland in achieving goals set by ACN in line with their mission and 10-year vision.

Why work at Aid to the Church in Need?

ACN is a Catholic charity bringing spiritual and practical help to Christians – especially those who are persecuted for their beliefs. We carry out our mission of reconciliation and love through local Church partners: supporting priests, Sisters and catechists, building churches, providing transport, training seminarians, and providing religious literature and media - as well as supplying emergency aid for Christians struggling to survive or fleeing persecution. ACN also advocates on behalf of suffering Christians denied a voice. Through prayer, information and action we are keeping the faith alive in a troubled world.

Your role will be assisting and supporting the Community Outreach team with the planning and execution of all outreach activities which is key in growing the visibility and fundraising opportunity of Aid to the Church in Need in Scotland.

Key Responsibilities

• and coordinate logistical arrangements for community outreach and the appealer’s programme ensuring interdepartmental communication & compliance
• bookings, stock reconciliation, inventory of equipment, document preparation, literature and other materials located in Scotland for distribution
• and distribute all materials necessary to carry out appeals and Community Outreach activities in the UK in a timely and professional manner
• Monday.com for delivery of the appealer programme and CO reporting
• administrative support to the Scottish Office
• all administrative duties align with health and safety, GDPR, financial accountability and organisational policies
• contribute to the effectiveness of meetings, knowledge sharing and staff development
• and support at Community Outreach events in Scotland. This may occasionally include evening attendance
• any other duties and reasonable requests that are in keeping with the nature of this post

Experience

• or experience of working within an administration position
• Experience of logistics

Knowledge, skills and understanding

• of the Roman Catholic faith
• organisational and administrative skills with excellent attention to detail
• ability to plan and manage multiple projects or work-streams simultaneously
• communication and interpersonal skills
• attention to detail, accurate spelling and good writing skills
• of work-operating systems. Monday.com (Desirable)
• skills including Microsoft Outlook, Excel, Word
• of developing, maintaining, and reviewing processes to achieve maximum productivity
• to take personal accountability for key work areas and understand other people’s accountabilities within work areas to inform progress, planning and decision making
• to identify cause and effect relationships and take a solution focussed approach
• and judgement, and experience of dealing with sensitive information

Personal qualities

• pro-active approach, self-motivated and enthusiastic individual with a methodical and structured approach to tasks and procedures
• level of organisation, attention to detail and time management
• interpersonal skills and good at developing relationships
• open, friendly and positive in all dealings with staff and external partners
• willing to learn and adapt to best serve the needs of ACN and the Scottish team
• ‘can do’ and flexible approach with the ability to adapt and change priorities