Description

Caudwell Marine is a pioneering UK marine engineering company, backed by entrepreneur and philanthropist John Caudwell. We are redefining marine propulsion through the development of a diesel outboard system built for uncompromising performance, reliability and control in all conditions, with a global product launch planned for 2026. As a growing and ambitious business, we are focused on delivering cutting-edge technology designed for the toughest marine environments and turning innovation into real-world impact.

At Caudwell Marine, every team member plays an important role in shaping the future of the company. Our approach is built around being confident, committed and consistent in everything we do. Driven by endurance and powered by people, we are building a team that sets high standards and is helping redefine the future of marine propulsion.

Role & Responsibilities

The Office Manager, reporting to the People & Culture Director, will support the CEO and Senior Leadership Team with day-to-day coordination, ensuring smooth organisation, communication, and preparation across leadership activities. The role will be responsible for managing diaries, scheduling meetings, and ensuring leaders are fully prepared and supported. A key part of the role includes coordinating leadership meetings and business reviews, managing agendas, presentations, and materials, and ensuring all logistics, rooms, and technology are in place. The Office Manager will also attend key meetings where required, capturing actions and ensuring timely follow-up, while coordinating monthly business updates to a high standard. In addition, the role will oversee the smooth running of the office environment, act as the first point of contact for visitors, and manage end-to-end global travel arrangements.

Responsibilities include:

• Provide day-to-day diary management and coordination support for the CEO and SLT.
• Schedule and organise meetings, ensuring leaders are fully prepared.
• Coordinate leadership meetings and business reviews, including agendas, presentations, and supporting materials.
• Ensure meeting rooms, equipment, and technology are fully set up prior to meetings.
• Attend key meetings as required, taking accurate notes, capturing actions, and ensuring follow-up.
• Coordinate monthly business updates, ensuring high-quality presentation materials are prepared and distributed in advance.
• Manage the day-to-day running of the office, ensuring a professional, organised, and well-maintained environment.
• Prepare office and workspaces daily, including meeting room readiness and shared area upkeep.
• Ensure office supplies and shared resources are stocked and maintained.
• Act as the first point of contact for visitors, providing a professional and welcoming experience.
• Manage end-to-end global travel arrangements, including sourcing flights and building detailed itineraries.
• Ensure all travel logistics are well planned and executed smoothly.

HR & Recruitment Administration Responsibilities

In addition to office management and executive support duties, you will provide day to day HR and recruitment administration support across the business. You will help ensure HR processes are organised, compliant, and professionally managed within a fast paced engineering environment. Key responsibilities will include coordinating recruitment and onboarding activities, liaising with candidates, scheduling interviews and supporting the onboarding of new starters.

You will help to maintain accurate employee records, support HR administration and documentation, and assist with induction processes for new employees via the HRIS. The role requires a high level of confidentiality, professionalism, and attention to detail when handling sensitive employee and business information

Required Skills & Experience

• Minimum 3 years’ experience in an Office Manager, Executive Assistant, or similar coordination role.
• Experience working in a fast-paced office environment.
• Proven experience managing office operations within an SME or similar hands-on environment.
• Strong IT skills, including Microsoft Excel and PowerPoint.
• Experience coordinating international travel arrangements is highly desirable.
• Experience supporting senior leadership teams or executives.

Personal Attributes

• Consistent, confident, and committed approach to work.
• Highly organised with excellent attention to detail.
• Proactive, adaptable, and hands-on in approach.
• Strong ability to prioritise workload in a fast-paced environment.
• Excellent problem-solving skills.
• Professional, approachable, and customer-focused.
• Strong communication and interpersonal skills.
• High level of integrity, discretion, and confidentiality.
• Calm and composed under pressure with a solutions-focused mindset.

Additional Information

• Location: On-site, Monday to Friday, 9:00am – 5:00pm.
• Flexibility required on an ad-hoc basis, including travel to the Lowestoft site when required.
• Role may require occasional flexibility outside standard working hours to support business needs.
• 5-day working week.
• Salary: £35,000 – £40,000 per annum, depending on experience.

Disclaimer

Caudwell Marine operates a Preferred Supplier List (PSL) for recruitment agencies, which is currently not under review. Agencies not on our PSL are kindly requested to refrain from submitting speculative CVs or contacting our hiring managers or employees directly regarding recruitment matters.

Please note that any CVs submitted by non-PSL agencies, whether speculative or otherwise, will be treated as unsolicited.