Description

Role: Facilities Manager

Location: Workshop17 Gauteng

Job brief

As Facilities Manager for Gauteng and support to the Ballito site, you will play a critical role in maintaining the high standards and seamless functionality of our spaces.

You will be responsible for ensuring all Workshop17 locations in Gauteng are safe, compliant, and operating at peak performance. This includes overseeing maintenance, managing service providers, ensuring OHS compliance, and driving both reactive and preventative maintenance strategies.

This is a hands-on role for someone who is practical, solutions-driven, and highly organised, with the ability to plan proactively while responding effectively to day-to-day operational needs.

General scope of work

Facilities and Maintenance Management

• Oversee maintenance across all Gauteng locations and support the Ballito Location Manager in ensuring spaces are safe, functional, and well-maintained.
• Conduct regular site inspections and manage issues via the Workshop17 ticketing system.
• Plan and implement preventative maintenance schedules.
• Coordinate repairs, renovations, and new projects with internal teams and landlords.
• Maintain high standards of cleanliness and upkeep, including HVAC systems and building infrastructure.
• Ensure storerooms and DB rooms are organised and accurately recorded.

Health and Safety Compliance

• Ensure full compliance with the Occupational Health & Safety (OHS) Act and relevant legislation.
• Develop, implement, and maintain H&S policies, procedures, and risk assessments.
• Conduct audits, incident investigations, and maintain accurate H&S records.
• Drive H&S training and inductions for staff, contractors, and visitors.
• Enforce contractor compliance, including permit-to-work systems and site safety standards.

Financial and Budget Management

• Manage maintenance budgets and track expenses across locations.
• Monitor actual vs budgeted spend and identify cost-saving opportunities.
• Produce regular reports and insights on maintenance and facilities costs.
• Drive efficiencies in utilities and high-usage areas.

Team and Stakeholder Management

• Lead and manage Plant & Maintenance technicians, ensuring performance and development.
• Collaborate with location managers to prioritise and deliver facility needs.
• Manage contractors and service providers, ensuring quality and value for money.
• Build strong relationships with landlords, suppliers, and internal stakeholders.

Operational Efficiency

• Drive a strong preventative maintenance culture to reduce reactive work.
• Monitor work order trends and identify opportunities for improvement.
• Manage maintenance backlogs and prioritise critical tasks.
• Continuously improve systems, processes, and service delivery.

Ideal Qualifications and Experience

• NQF Level 5 or relevant qualification in Facilities Management, Engineering, or similar.
• 3–5 years of experience in a facilities or maintenance management role.
• Proven experience managing HVAC systems, maintenance schedules, and contractors.
• Strong knowledge of the OHS Act and South African H&S regulations.

Skills and Attributes

• Hands-on, practical, and solutions-driven.
• Strong planning, organisation, and prioritisation skills.
• Ability to manage multiple sites and competing demands.
• Excellent communication and stakeholder management skills.
• Financial acumen with experience managing budgets.
• High attention to detail and strong sense of urgency.
• Flexible and willing to work outside normal hours when required.
• IT-savvy (Google Suite, ticketing systems, etc).